Start a Troop
Interested in Starting a Frontier Girls Troop?
1. Familiarize yourself with the Frontier Girls program by reading through each page of our website. Most of the information you will need is in the public areas of the website, but if you have any additional questions, just email Kerry at firstname.lastname@example.org.
2. Each Frontier Girls troop is independently owned and operated. Unlike other scouting style programs, Frontier Girls is not a 501(c)3 non-profit and is not an organization that you join. We simply sell membership subscriptions to our website, similar to purchasing curriculum, where you will find all of our programming materials and a license to use our name and uniform in your youth programming. Most troops are owned and operated by a local non-profit such as a church, school, veteran’s organization, etc. as part of their youth programming. Having your troop operated by a non-profit will provide you with liability insurance, financial oversight, a place to meet, and non-profit status which helps with fundraising. Brainstorm organizations in your community that you think would be a good fit with the Frontier Girls program. Examples might include:
- Schools (both public and private)
- Veteran’s Organizations (American Legion, VFW posts, etc.)
- Moose Lodge, Elks Lodge, Lions Club, Kiwanis Club, Rotary Club, etc.
- Homeschooling Co-ops
Brochures and other materials are available upon request to help in making presentations to potential charter organizations. You may also download the following materials that may help you with getting an organization to charter your troop:
- Finding a Charter
- Charter Agreement
- Charter Letter to Churches
- Charter Letter to Schools
- Charter Letter to Veterans Organizations
- Charter Letter to Community Organizations
While having your troop operated by a local non-profit is preferable, independent troops run out of private homes are also allowed, but be aware that you do so at your own risk. Talk to your insurance agent about what your homeowners policy will and won’t cover.
3. Once you find a charter organization, or feel comfortable operating a troop individually, purchase a Troop Membership via the Join Us page of the website. If you have already found an organization to run your troop, have a legal representative of the organization purchase the membership and agree to the Terms and Conditions or make sure they have filled out the charter agreement.
If you have not yet found an organization to charter you, you can purchase the Troop Membership yourself and simply transfer it to an organization once you find one by having them fill out the charter agreement. If you are not yet ready to start a troop, but want to get started as an individual, you can always transfer your individual membership into a troop whenever you are ready.
4. Once a Troop Membership has been purchased, you will have complete access to all levels of our website including the leader section. Here you will find our Leader Handbook, all necessary forms for running a troop, record keeping instructions, financial instructions, and much more. You will be assigned a troop number within 24-48 hours after the troop membership has been purchased. All numbers are assigned in numerical order.
Once your membership is confirmed the steps below will help you get your troop up and running quickly.
Step by Step Guide to Getting Your Troop Up and Running
1. Read through the leader handbook and familiarize yourself with our website. Then create a list of girls that wish to join your troop. While our program is designed to accommodate all ages in a single troop, you are more than welcome to have a troop with a limited age range if this suits your purpose better. Feel free to cap your troop at a number that is comfortable for you.
2. Join the following forums:
The Frontier Girls Facebook page – stay up to date on the most current Frontier Girls news.
The Frontier Girls and Quest Clubs Facebook Group – Communicate with other leaders and parents to get ideas and support.
3. Find a leader, an assistant leader and enough volunteers to run your troop. We recommend one adult present at each meeting for every eight girls up to age 12 and one adult for every ten girls ages 12 and over. Regardless of the size of your troop, you must always have at least two adults in attendance at any activity and at least one should be a trained leader. Make sure to follow all safety policies for all meetings and activities.
4. Have all leaders and volunteers read through the Leader handbook and familiarize themselves with our website. Have all volunteers take the Home Study Training Test to verify that they are well versed in the program. Home Study tests should be submitted back to the troop leader. An answer key is available in the Leader section of the website.
5. If you haven’t already, find a non-profit organization to own and take responsibility for your troop if at all possible. This will not only help mitigate your liability risk, but will also give you non-profit status which helps when soliciting donations. Most troops are owned by churches, schools, homeschooling co-ops, or veterans organizations. You are more than welcome to run your troop on your own, but there is more risk and responsibility involved. Liability releases, permission slips, and other forms to help reduce your liability are included in the Forms section. Once you find a non-profit to take over your troop (if they were not the original purchasing authority) have them fill out the Troop Application and mail it with a letter transferring ownership of the troop number and membership to:
17040 Austin Lane
Cottonwood, Ca 96022
6. Locate an adequate meeting place, if one is not being provided by your charter organization, and schedule meeting dates and times. A meeting place should be easily and safely accessible to the girls, and acceptable to the parents. It should not be a place where lively games or songs will disturb anyone, nor where the legitimate noise of other groups could ruin a troop meeting. Meeting places should be safe, sanitary, with adequate lighting, ventilation, heating, and cooling. A yard, park, or outdoor play area nearby is very desirable, but not necessary. Meeting locations should be large enough for team games and allow for separations into smaller groups when necessary. Churches, schools, community centers, and personal homes can all be potential meeting locations. You may also wish to try groups like the Moose Lodge, Elks Lodge, VFW Post, or American Legion as they usually have good sized halls that they will let youth groups use at no cost.
7. Make sure all girls have registered either through purchasing a membership online or by filling out the paper registration form and mailing it in with their fee. For record keeping purposes, have the parents give you a copy of their PayPal receipt or a copy of the registration form with their check number on it. Girls may not participate in troop meetings or activities without a valid, current, membership to our website as they do not have a license to use our name, uniform, or program without a membership.
8. Have a planning meeting with the parents to go over costs, registration, badges earned at home, uniforms, etc. Make sure to sign parents up for your rally site so that all communication is in one location. If parents register their daughter online, have them bring you the PayPal receipt as proof of membership and keep it on file.
9. Get the girls together for a planning meeting to find out what their interests are and what they want to get out of Frontier Girls. Assign or vote in leadership positions for your troop if you have older girls (treasurer, scribe, photographer, snack coordinator, etc.)
10. Plan the first four to eight meetings. If you have older girls, let them help plan and implement the meetings. Regular meetings (not field trip or activity days) should include:
- Pre-meeting activities to keep girls busy until the meeting starts (making cards for our soldiers is quick and simple)
- Formal Flag Ceremony
- Frontier Girls Promise (and optional opening prayer)
- Songs or Games
- Troop Business
- Badge Work (skills, knowledge, crafts, etc.)
- Snack time (optional)
- Announcements and closing
11. Have a planning meeting with your volunteers and leadership team to discuss each person’s involvement and responsibilities.
12. Gather supplies for your troop. Make sure to include the following items:
- Financial Binder
- Record Keeping Binder
- 3 hole punch
- Scotch tape
- Ball Point Pens or pencils
- Award Bag (a fancy bag to hold awards until they are given out)
- Craft Supplies
- First Aid Kit
Now you are ready for your first meeting!
Join Us Now!